Job Details

Position: Executive Assistant
Company: Corporate Communication Consultancy
Location: Mumbai, Maharashtra, India
Employment Type: Full-time
Salary: ₹5,00,000 - ₹10,00,000 per year
Industry: Corporate Communication Consulting
Job Experience: 3-5 years in a similar role
Application Open Date: 15 October 2024

Role Overview

As an Executive Assistant, you will work directly with the CEO to manage schedules, coordinate meetings, prepare materials, and provide operational and administrative support. The role requires a highly organized, quick-thinking professional who thrives in a dynamic, fast-paced environment.

Key Responsibilities

• Schedule Management:

  • Update calendars, handle meeting requests, and ensure smooth organization of plans.
  • Keep meetings on track and resolve scheduling conflicts effectively.

• Meeting Support:

  • Attend meetings to take detailed notes or transcribe meeting minutes.
  • Follow up on action items with internal teams.

• Travel and Logistics:

  • Arrange travel, accommodations, dining, and other logistics for the CEO and guests.
  • Manage visa procedures, airline tickets, and hotel bookings.

• Event Coordination:

  • Handle requests related to industry events, public engagements, and speaker commitments.

• Internal Collaboration:

  • Coordinate review meetings, brainstorming sessions, and one-on-one discussions with internal teams.
  • Monitor internal deliverables and deadlines.

• Documentation and Communication:

  • Prepare administrative documents, including reimbursements and background information for meetings.
  • Build presentations and draft communications on behalf of the CEO.

Required Skills and Qualifications

• Professional Expertise:

  • Bachelor’s or Master’s degree in any field.
  • 3-5 years of experience in a similar role in a dynamic, high-pressure environment. Experience in consulting firms is a plus.

• Core Competencies:

  • Strong organizational skills and high attention to detail.
  • Excellent verbal and written communication skills in English.
  • Quick thinker with the ability to multitask and handle diverse responsibilities.

• Technical Skills:

  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Familiarity with the Google Suite (Gmail, Google Drive, Google Docs).

• Personal Attributes:

  • High ethical standards with the ability to maintain confidentiality.
  • Exceptional interpersonal skills and a collaborative mindset.
  • A sense of humor and a can-do attitude.

• Additional Skills:

  • Exposure to social media and digital tools.
  • Knowledge of travel arrangements, including ticketing, visa processes, and restaurant recommendations.
  • Entrepreneurial mindset with the ability to contribute ideas to business discussions.

Benefits

• Opportunity to work with a top-tier entrepreneurial consultancy servicing high-impact clients.
• Mature, business-critical work with long-term influence.
• A growing portfolio of international clients.
• Attractive, performance-linked variable compensation and other benefits.
• Flexible, empowering, and fun work environment that values ambition.
• Significant learning and career advancement opportunities.

Work Conditions

• City: Mumbai
• State: Maharashtra
• Postal Code: 400053
• Travel: Willingness to travel as required.

If you need further refinements or adjustments, let me know!

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